ICAP Conference 2024

May 2-5, 2024 - Cleveland, Ohio

Collaboration Rocks

The International Consortium of Ankylofrenula Professionals (ICAP) is a global, nonprofit, interdisciplinary organization focused on oral restrictions. ICAP functions from the core values of integrity, diversity, and professionalism. We are a community of professionals that can be found in over 25 different countries on six different continents. Our conference seeks to embody our priorities of professional evolution through evidence-based, best practices and the development of consensus statements, research, and interprofessional communication. As a non-profit we focus on high quality education un-influenced by commercial entities. 

Why attend ICAP 2024?
Because  Collaboration Rocks! 

ICAP has a long-standing tradition of offering conferences filled with connections between professionals from many varied backgrounds. This is an opportunity to learn about all aspects of treating oral restrictions across the lifespan from leaders in the field! There will be presentations on emerging research, the latest standards in treatment, and many cutting-edge approaches! 

More than anything, attendees of ICAP conferences walk away feeling invigorated, supported, confident, and inspired to keep making a difference in their community.

Days
Hours
Minutes
Seconds

Abstract Submission opens: September 13, 2023
Abstract Submission closes: November 1, 2023
Registration opens: November 20, 2023
Early bird ends / Presenter registration deadline: January 10, 2024 
Hotel cut-off date: April 2, 2024 (based upon availability)

The conference will take place at the ‘Crowne Plaze Cleveland at Playhouse Square‘. 

Stay just steps from the vibrant theatres of Playhouse Square at our modern hotel in downtown Cleveland. Surrounded by the glimmering atmosphere and unique history of Cleveland’s theater district, Crowne Plaza® Cleveland at Playhouse Square offers a distinctive travel experience you can’t find anywhere else. Enjoy modern rooms and suites, an intimate, inviting lobby, and a professional staff that’s always ready to help.

Check-in: 3:00 PM
Check-out: 12:00 PM

Program & Speakers

Plenary Speakers

An engaging conference line-up will be addressing the latest in collaborative evidence-based assessment and management of patients with tethered oral tissues. As in the past, we will offer plenaries, breakout sessions as well as plenty of networking opportunities. 

Cathy Watson Genna
BS, IBCLC
Kevin Boyd
DDS, M.Sc.
Robyn Merkel-Walsh
MA, CCC-SLP, COM
Richard Baxter
DMD, MS
Rajeev Agarwal
MD, FAAP
Scott Siegel
MD, DDS, FACS, FICS, FAAP
Justin Roche
MBChB

Conference Program (subject to change)

Navigate through each dated tab below to view all the sessions on that day.
Click on the session title to learn more about the session and speaker. 

This year we are holding small group workshops that are tailored to the breadth of ICAP disciplines and will range from introductory to advanced. 

Workshop tickets are limited and we recommend registering early. 

MORNING WORKSHOPS

WORKSHOP #1: Creating a Plan for Establishing An Integrative Model
Join professionals experienced with successful and sustainable integrative clinics. Hear about different models for integrative Tongue Tie Clinics. Develop a strategic plan including networking, referral systems, documentation, building a team, models for different spaces, and getting ahead of often unpredicted needs.

This workshop is appropriate for professionals who own or are part of a practice that plans, or has the potential, to establish an integrative model. It will address all the needs that a practice diagnosing and treating oral restrictions would have. 

WORKSHOP #2: Feeding Beyond the Breast and Bottle, NMR through age 4
Active Wound Management is well known as a tool for guiding wound healing to maintain range of motion post release. This manual wound care approach may be successful for tissue healing, but does not inherently compel changes in feeding ability, as function is the true measure of success. Adjunct to AWM, necessary post-operative care is neuromuscular re-education. A term coined by Robyn Walsh and Lori Overland, this approach to post op care is functionally driven, based upon the abnormal and compensatory muscle patterns and target skills the patient uniquely needs for optimal feeding. Join founding experts in NMR to learn more about how you can build your toolkit for true feeding success post release.

This workshop is appropriate for professionals who have feeding therapy in their scope of practice, such as SLPs, OTs. It will cover NMR tools and techniques for patients struggling with feeding due to oral restrictions.

WORKSHOP #3: Manual Therapy Modalities
Join professionals experienced in different forms of manual therapy to learn about their role on the tongue tie team. Hear from LMTs, CSTs, PTs, DCs, DOs, and multi-modality providers. Understand the differences between them, as well as how best to network and collaborate with different bodyworkers. Understand better when to refer to different therapists. Experience the differences between options through interactive experiences and get all your questions answered about different modalities. 

This workshop is appropriate for professionals from all fields that work with patients being assessed for, treated for, or post release of oral restrictions. It will provide a deep dive into the many applications of manual therapies surrounding treatment of oral restrictions.

WORKSHOP #4: Pre-Release Care for Infants; are they “Cut Ready?”
Have you ever seen things get worse after release? How can we be more sure that release outcomes will be predictable? Not all babies are ready for release at the time of diagnosis. Learn factors that contribute to predicting immediate outcomes of release. Explore tools for guiding optimal timing for treatment. Through this detailed, interactive workshop, learn comprehensive treatment approaches using evidence and experience from experts to create a plan for optimal outcomes.

This Workshop is appropriate for anyone working with babies before or during diagnosis and treatment of oral restrictions. It will equip IBCLCs, SLPs, OTs, DDSes, MDs and other professionals to facilitate optimal timing of release for predictable responses to treatment. 

AFTERNOON WORKSHOPS

WORKSHOP #5: Elevate your practice!
Learn how to become a research center, along with being an excellent provider of treatment. Use some simple tweaks to evolve your practice, as well as potentially contribute to literature in needed areas. Get tools for writing publishable case studies. Bring your current documentation, such as intake forms, and get help refining processes for data collection, taking photos, tracking outcomes, and optimizing enrichment from follow up care. Hear how ICAP can help you with this process!

This workshop is appropriate for providers treating oral restrictions. It will enable providers to build sustainable systems for quality data gathering and potential publishing.

WORKSHOP #6: Post Release Care; NMR for Infants
Changing hardware means Updating Software: After a tongue tie release is performed, the mother-baby dyad need care beyond basic wound healing to achieve changing function. Compensatory factors instilled before release result in oral patterning, tension patterns, and dysregulation. After care that facilitates optimal function goes far beyond active wound management and is important in order to facilitate full success. In this interactive workshop we will explore best practices for feeding counseling, manual therapies, and social-emotional awareness to achieve optimal results.

This Workshop is appropriate for professionals treating oral restrictions and working with infants following release. It will equip attendees with tools for creating a comprehensive post op plan for optimal outcomes.

WORKSHOP #7: Tools for Orofacial Myofunctional Therapy
Spend time with developers and experienced users of tools commonly utilized in OMT. Hear about different applications of tools, evidence, and best practice surrounding them. Learn about future developments and get hands on experiences to build out your OMT tool kit and refine your use of familiar OMT tools. 

This workshop is appropriate for professionals providing Orofacial Myofunctional Therapy to patients 4 years of age and up. It will be a deep dive with experts in numerous tools for Orofacial Myofunctional Therapy.

WORKSHOP 8: What Every Physician Should Know About Tongue Tie
Join Breastfeeding Medicine physicians for an overview of lingual frenulum anatomy, lingual function regarding feeding, orofacial development, airway, and more. Develop a better understanding of historical viewpoints contrasted with current understanding & supportive research. Gain skills for gathering a history, performing an accurate exam, and differential diagnosis. Understand the roles of the various team members before, during, & after release and how best to collaborate with them, as well as optimal follow up for physicians themselves.

This Workshop is appropriate for MDs, NPs, PAs, DOs, and other diagnosing/prescribing professionals. It will address the knowledge and skill needs of all Physicians, including Primary Care Providers, ENTs, Oral and Maxillofacial Surgeons, and Neonatologists.

SUBMIT YOUR ABSTRACT HERE

Abstract submission opens: September 13, 2023
Abstract submission deadline: November 1, 2023
Abstract acceptance notifications: Late November 2023
Registration / Confirmation deadline for presenters: January 10, 2024

Your submission will be acknowledged by email and we recommend that you keep the confirmation for your records. If you do not receive a confirmation email, please check that you fully submitted your abstract, that your email address is correct and that the confirmation did not end up in your junk mail. If you still don’t see a confirmation email, please contact icap-program[at]venuewest.com.

GUIDELINES

  • All abstracts must be submitted via the Online Portal no later than the abstract submission deadline.
  • The word limit for abstracts is 300. They must be submitted in English.
  • A total of two abstracts can be submitted per presenter.
  • No changes may be made to abstracts once the abstract submission deadline has passed.
  • Abstracts received after the deadline will not be considered.
  • The presenting author is required to ensure that all co-authors are aware of the content of the abstract before submission.
  • Presenting authors of accepted presentations must register and pay for their participation by January 10, 2024. 
  • Presenters are required to provide a disclosure form and biography upon submission.
  • Oral presenters are required to provide a pre-recorded presentation. 
  • Poster presenters will need to submit a PDF of their poster in addition to the physical poster presenter onsite.  
  • Poster presenters are required to be present at their poster during ‘poster walks’ on Friday and Saturday. 
  • Submission of an abstract indicates acceptance of and compliance with the abstract submission guidelines.

Registration

All conference registration fees listed below incl. access to sessions on Friday, Saturday and Sunday, the welcome reception on Thursday, and health breaks as provided. Workshop registrations include one coffee break per workshop. 

Member – Medical Professional $         650.00
Member – Clinical Professional $         495.00
Non-Member – Medical Professional $         800.00
Non-Member – Clinical Professional $         625.00
Student Member $         295.00
Student Non-Member $         350.00
Member – Medical Professional – C&D Countries $         300.00
Member – Clinical Professional – C&D Countries $         225.00
Non-Member – Medical Professional – C&D Countries $         375.00
Non-Member – Clinical Professional – C&D Countries $         295.00
Student Member – C&D Countries $         150.00
Student Non-Member – C&D Countries $         195.00
Member – Medical Professional $         750.00
Member – Clinical Professional $         595.00
Non-Member – Medical Professional $         900.00
Non-Member – Clinical Professional $         725.00
Student Member $         395.00
Student Non-Member $         450.00
Member – Medical Professional – C&D Countries $         375.00
Member – Clinical Professional – C&D Countries $         325.00
Non-Member – Medical Professional – C&D Countries $         450.00
Non-Member – Clinical Professional – C&D Countries $         395.00
Student Member – C&D Countries $         200.00
Student Non-Member – C&D Countries $         250.00
Member – Medical Professional $         900.00
Member – Clinical Professional $         795.00
Non-Member – Medical Professional $        1,100.00
Non-Member – Clinical Professional $         850.00
Student Member $         495.00
Student Non-Member $         550.00

Pre-conference workshops can be added to your registration or booked without a conference registration.

Workshops for attendees of the conference are $100 each. Non-attendees pay $150 per workshop. Workshop spaces are limited, so make sure to register early!

Workshops for attendees $100 each. Non-attendees pay $150 per workshop. 
Workshop spaces are limited, so make sure to register early!

*Students are required to provide proof of their student status (valid student ID, enrollment letter or similar)
**C&D Countries = low- and middle-income countries as per definition by the World Bank

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the conference and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the conference, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within the US, failure to utilize tours or pre booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The organizer cannot take any responsibility for any participant failing to arrange their own insurance. The insurance is to be purchased in your country of origin.

REGISTRATION DEADLINES

  • Early Bird Registration ends January 10, 2024
  • Regular Registration ends April 1, 2024
  • Late registration starts April 2, 2024

REGISTRATION FEES AND PAYMENT
All registration fees are in US Dollars. Registration fee includes admission to all Scientific Sessions, Health Breaks, and the Welcome Reception. Only fully completed registration forms will be accepted. The registration fee is based on the date of the receipt of the completed online registration as well as the payment in accordance with the deadlines mentioned above. The online registration can be completed by clicking the button “Submit” at the end of the form. Should a deadline be missed, the next applicable fee will be charged automatically. Registrations are not confirmed until payment is received in full. If the maximum attendee capacity is reached, the Organizer reserves the right to refuse any registration or close the registration site early.

All registration fees must be paid by credit card (American Express, Mastercard or Visa), cheque, bank transfer. Any bank charges incurred (including non-sufficient funds (NSF) and credit card chargebacks for challenged registrations) must be paid by the sender and not the Organizer or the Conference Secretariat.

Credit card is the preferred payment method and results in an instant confirmation of attendance. All transactions will appear on the credit card statement as a payment to Venue West Conference Services. Attendees who wish to pay by bank or e-transfer will receive an invoice by email. Invoices are payable within 21 days after receipt, or before the first day of the conference if the registration date is less than 21 days prior to the start of the conference.

CANCELLATION POLICY
Cancellations are permitted until Thursday, February 15, 2024. Registrants will receive a full refund less a USD $75 administrative fee. Cancellations must be submitted in writing to the Conference Secretariat no later than the above date by emailing [email protected]. If payment was previously made by bank or e-transfer, the notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. Registrants wishing to cancel after February 15, 2024, will not be eligible for a refund, however, transfer of the registration to another delegate is acceptable. 

REGISTRATION TRANSFER
A handling fee of CAD $35 will be charged for every name change to an existing Conference registration. Attendees wishing to transfer their registration to another person, must contact the Conference Secretariat by email at [email protected] and provide contact details for the replacement including their registration ID that can be found on the confirmation email. Substitutions are accepted until Thursday, April 18, 2024.

CANCELLATION OF THE CONFERENCE
If the Conference cannot be held or is postponed due to events beyond the control of the Organizer (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Organizer, the Conference Organizer cannot be held liable by registrants for any costs or losses incurred. Under these circumstances, the Organizer reserves the right to either retain the entire registration fee and to use it for a future Conference, or to reimburse the attendee after deducting costs already incurred for the organization of the Conference and which could not be recovered from third parties.

Hotel Booking

Crowne Plaza Cleveland at Playhouse Square 
Stay just steps from the vibrant theatres of Playhouse Square at our modern hotel in downtown Cleveland. Surrounded by the glimmering atmosphere and unique history of Cleveland’s theater district, Crowne Plaza® Cleveland at Playhouse Square offers a distinctive travel experience you can’t find anywhere else. Enjoy modern rooms and suites, an intimate, inviting lobby, and a professional staff that’s always ready to help.

Address: 1260 Euclid Avenue, Cleveland, Ohio 44115 | United States + 1-216-6157500

Guest rooms at the conference hotel are available for booking during the registration process. Please note that the number of rooms is limited, so we encourage you to register and book early.  

Standard Guest Room Rate: USD $165.00
Hotel’s room rates are subject to applicable state and local taxes (currently 17.5%; State 8.0%, Lodging 6.50% and City is 3.0%) in effect at the time of check-in.

Check-in time: 3:00PM
Check-out time: 12:00PM
All guests arriving before 3:00PM will be accommodated as rooms become available, however early check in is not guaranteed. The Guest Service Agents can arrange to check baggage for those arriving early when rooms are unavailable and for guests attending functions on departure day.

Room bookings outside the conference dates
For any guests who may wish to arrive early or depart later than indicated in the official dates, the hotel will honor the group rate for three (3) days prior and three (3) days after the meeting dates, based on availability and current selling rates. Early arrivals or late departures are subject to space availability. If you are interested in extending your stay outside the conference dates, please contact our housing manager by email: icap-registration[at}venuewest.com

Cancellation Policy
Canceling your reservation before 6:00 PM (local hotel time) on day prior to check in will result in no charge. Canceling your reservation after 6:00 PM (local hotel time) on day prior to check in, or failing to show, will result in a charge equal to the first night’s stay per room to your credit card or other guaranteed payment method. Taxes may apply. Failing to call or show before check-out time after the first night of a reservation will result in cancellation of the remainder of your reservation.

Sponsors & Exhibitors

ICAP is grateful for the support of their sponsors and exhibitors. If you are interested in participating, please take a look at the packages in the brochure and fill in the online application form. 

THANK YOU TO OUR CONFIRMED SPONSORS:


THANK YOU TO OUR CONFIRMED EXHIBITORS:


Getting to Cleveland / Things to Do

Cleveland, Ohio is a vibrant city located in the northeastern part of the United States. It is known for its rich history, diverse culture, and a variety of attractions that cater to both locals and tourists. Cleveland offers a mix of cultural experiences, entertainment, and outdoor activities that cater to a wide range of interests. Whether you’re interested in music, art, sports, or history, you’ll find something to enjoy in this dynamic city. If you remember the theme song to “The Drew Carey Show,” then you already know that “Cleveland rocks.” But see for yourself at the Rock and Roll Hall of Fame. The massive collection of stage outfits, concert posters, instruments, handwritten lyrics and personal items tells the always interesting and often juicy history of rock and roll. 

For more things to do in Cleveland, take a look at the resources below:

By Air

Fly to CLE

Cleveland Hopkins International Airport is a short 12-mile ride to and from Downtown Cleveland and can be accessed through taxicab and limo services, car rentals, rideshare options or the Regional Transit Authority (RTA) Red Line, which departs the airport every 15 minutes.

  • 48 nonstop markets with 115 daily nonstop departures
  • 9 airlines
  • Low fares due to the addition of new service from ultra-low-cost and low-cost airlines.
  • More than 6,000 public parking spaces on the premises
  • $2.50 fare using RTA Red Line train to downtown

Fly to CAK

Located within a 40-minute drive of Cleveland, Akron-Canton Airport (CAK) offers over 150 arrival and departure flights including nonstop service to 16 destinations. 

  • CAK provides one-stop access anywhere in the world with over 150 arrival and departure flights
  • Provides affordable on-site parking, free Wi-Fi and Ohio Business Center with computer access
  • CAK offers a blend of network carrier and low fare airlines including: American Airlines, Allegiant Air, Breeze Airways and United Airlines

By Car

Located within 500 miles of 43 percent of the U.S. population, Cleveland is situated at the intersection of three major interstate highways (I-77, I-90 and I-71) making it a straight shot for attendees making the trek into Downtown.

By Bus

There are several bus companies that will get attendees to Cleveland from a variety of U.S. destinations.

GoBus

Traveling throughout Ohio? GoBus is a great option, as it provides city-to-city services within Ohio. They also connect travelers to greater national and local transportation services to help attendees reach any destination in the United States. The pick-up/drop-off location is the Greyhound bus terminal located at 1465 Chester Ave. in Downtown Cleveland. (888-95-GOBUS)

Greyhound

Offer trips around the United States, Greyhound offers a specific Cleveland stop in Downtown Cleveland. The Greyhound bus terminal is located at 1465 Chester Ave. (216.781.0520)

By Train

Cleveland’s Amtrak station is located in Downtown Cleveland, across from FirstEnergy Stadium at 200 Cleveland Memorial Shoreway. There are two major Amtrak routes that go through Cleveland and connect to Chicago, Washington D.C., New York City and Boston. Connections can be made to any destination in the United States from these routes. (216.696.5115)

Contact

ICAP 2024 Conference Secretariat
c/o Venue West Conference Services Ltd.
#449-1231 Pacific Boulevard
Vancouver, BC V6Z 0E2 – Canada
Tel: +1.604.681.5226
venuewest.com

icap-conference[at]venuewest.com (General Inquiries)
icap-program[at]venuewest.com (Speakers, Abstracts)
icap-registration[at]venuewest.com (Registration, Housing)
icap-sponsorship[at]venuewest.com (Sponsorship, Exhibits)