Travel and Visa Information

ICAP Conference 2022

Travel and Visa Information

Effective April 1, 2022 fully vaccinated travellers will no longer need to provide a pre-entry COVID-19 test result to enter Canada by air, land or water. All travellers continue to be required to submit their mandatory information in ArriveCAN before their arrival in Canada.

Our goal is to deliver an exceptional onsite experience. We work with our partners, guests, exhibitors and event staff to produce a seamless, productive, enjoyable and, most importantly, safe conference while carefully adhering to local, provincial and federal public health guidelines. Please check below links to find out about the latest requirements and restrictions when travelling to Canada and attending a conference. Learn more…

If you’re arriving by air, you’ll most likely be flying into Vancouver International Airport (YVR). Located just 25 minutes from downtown, YVR is consistently rated one of the best airports in North America. There are more than a dozen international flights in and out of YVR every day, with more than 20 bound for the United States. 

Air Canada

Air Canada is happy to partner with ICAP 2022 and offer discounted rates for attendees! To book a flight with your promotion code, access aircanada.com and enter the promotion code T3UV2YH1 in the search panel. Conditions apply. 

Applicable Rules

  • The booking is to be made to the following city: Vancouver
  • The travel period begins: 8/25/2022
  • The travel period ends: 9/11/2022

WESTJET

WestJet offers 5% off Econo* and 10% off EconoFlex and Premium fares for travel within Canada and 2% off Econo*, 5% off EconoFlex and 10% off Premium base fares for guests travelling Trans-border. To take advantage of this offer, you will enter the discount code 6D5N7LI. Please visit www.westjet.com/conventions to make a booking online.

Applicable Rules

  • The booking is to be made to the following city: Vancouver
  • The travel period begins: 8/25/2022
  • The travel period ends: 9/11/2022
  • No discount will apply to Basic or Business class bookings.
Offset Your Flight’s Carbon Emission
The M2S Conference is proud to participate in the effort of reducing carbon emissions and protecting our beautiful planet! Compare and book flights on FlyGreen and they will offset your flight’s carbon emissions for free. Through Air Canada’s Partner Less Emissions, Canada’s first independently audited flight offset program, customers can calculate and purchase offsets to help mitigate the greenhouse gas emissions associated with air travel. Other options are cooleffect.org or south pole

TransLink plans and manages the region’s transportation system. Plan your trip

Book online at hertz.ca and quote CDP* ID# 2163312.The CDP savings applies to Base Rental Rate only. Taxes, tax reimbursement, fees, surcharges and optional service charges, such as refueling, are not included. Discounts vary by rental date, location and vehicle type. Discounts in local currency upon redemption. Advance reservation is required. Age, driver, credit and qualifying rate restrictions for the renting location apply. Blackout periods may apply.

Please refer to IRCC website to learn about a temporary resident visa (visitor visa) and the process to apply for one. Please note that visa applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to show that they meet the requirements for a temporary resident visa. While a special event code has been assigned to your event, it does not offer any advantage to the applicant, in terms of a positive visa outcome. The applicant must meet all the eligibility criteria in order to receive a visa. Processing times for visa applications vary depending on the visa office and the time of the year.  Participants are encouraged to check the processing times calculator for guidance, but generally we recommend applying approximately 12 weeks in advance of their departure date to ensure they receive the visa in time for the start of the event.

Biometrics Expansion
Since the summer of 2018, when you apply for a visitor visa, study or work permit (except U.S. nationals), or permanent residence you need to give your fingerprints and a photo. To facilitate repeat travel to Canada, applicants for a visitor visa, study or work permit will only need to give their biometrics once every 10 years. For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Electronic Travel Authorization (eTA)
Since November 10, 2016, visa-exempt foreign nationals must have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

Invitation letter
ICAP can provide a letter of invitation to those who require one for visas or for other related administrative reasons. This letter aims to only assist participants for their travel to Canada and does not imply any commitment for the ICAP Conference to provide financial support. To receive an invitation letter, delegates must first register for the conference and letters will only be issued to attendees who have paid for their registration in full. Please be advised that the Conference Secretariat requires 2-3 business days to process visa invitation letters. In the case of payment not made with a credit card, the Secretariat needs to verify the registration payment has been received before providing a letter. Please note that cancellations after the pre-registration cut-off may result in a partial or full cancellation fee. A visa invitation letter is no guarantee to receive a visa and it is the sole responsibility of the attendee to contact the embassy or consulate to obtain the necessary paperwork for entry into the country. The Conference Secretariat reserves the right to refuse requests for visa invitation letters submitted less than 6 weeks prior to the event.